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Application folder can increase the chance of renting an apartment

  • von Maja rentcard
  • October 29, 2024

Home>>Blog>>Impress your future landlord

Create an application folder for an apartment and become a top applicant

An application folder for an apartment? What people considered unusual a few years ago is now almost a must when looking for accommodation in urban areas. The university city of Freiburg and the surrounding towns and municipalities also have a tight housing market. Up to 164 people might show interest in one rental apartment in Freiburg city center.

Therefore, to get an apartment, you need to stand out positively! By properly designing your application folder, you show that you are interested in the apartment and suitable as a tenant.

This belongs in the application folder

A well-compiled application folder gives the landlord or landlady a professional and serious impression. Here are some important documents that should not be missing in your application folder:

  • Cover letter / introductory text
  • Proof of income
  • Credit report
  • Rental payment confirmation and previous tenant’s certificate
  • Tenant self-disclosure
  • Guarantee (optional)

Cover letter / introductory text

The cover letter is your first opportunity to stand out from other applicants. In your cover letter, demonstrate your genuine interest in the apartment. Describe exactly what you like about the apartment and your motives for moving into it. Make sure you write in a factual and respectful style and that your cover letter is well designed. A personal “About us” text can also leave a positive impression.

Proof of income

Proof of income is an important document that proves your financial situation. Accepted documents include, for example, payslips, a certificate of income from your employer, a pension statement, or a notice of approval for social benefits, such as a Hartz IV notice. Self-employed persons should submit the income tax assessment from the tax office to prove their income.

Credit report

A credit report provides the landlord or landlady with information about your solvency. It contains information about whether you have had payment arrears in the past or have reliably met your payment obligations. Every citizen has the right to an annual free credit report, which you can request from credit agencies such as SCHUFA.

Rental payment confirmation and previous tenant’s certificate

You can give your future landlord an insight into your previous tenancy with a rent payment confirmation and a previous tenant’s certificate. These documents provide information about the duration of the tenancy and whether you have paid your rent on time. They give the landlord a picture of your reliability as a tenant.

Tenant self-disclosure

In the tenant self-disclosure form, you provide information about your intended tenancy. Provide information on the number of people moving into the apartment, whether there are children or pets, and other personal details such as current address, date of birth, and marital status. A template for a tenant self-disclosure form can serve as a guide.

Guarantee (optional)

If you do not yet have your own income, for example as a student, you can prove your ability to pay by providing a rent guarantee. Your parents or other relatives can issue a guarantee. A template for a guarantee declaration can help you if necessary.

Apartment application folder: What you should bear in mind

When preparing your application folder, you should consider the following points to make a good impression:

1. appealing design: Make sure that your application folder is attractively designed. Avoid stains, dog-ears, or a messy arrangement of loose sheets. Choose a classic design without overly conspicuous patterns and make sure that your application folder is complete and well organized.

2. no false information: Remain authentic and avoid making false statements. False information in a tenancy can lead to termination without notice. Show that you are serious about the apartment and remain serious.

3. be prepared for everything: Put together your application folder in advance and prepare for any additional evidence that the landlord or landlady might ask for. This will allow you to react quickly and show that you are well prepared.

A well-designed application folder increases your chances of standing out from the crowd of applicants and getting the apartment you want. Use the documents mentioned and follow the tips on the design and authenticity of your application folder.

Good luck with your apartment search!

 

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